Originally established as the Government Shorthand Writers Office in 1854, the Victorian Government Reporting Service (VGRS) provides high-quality recording and transcription services to Victoria's courts and tribunals. The VGRS employs recording and transcription staff to produce transcript from audio and visual recordings.
Requests for transcript for a criminal proceeding can be made electronically by using the appropriate form below for your circumstances.
- Individual/Public Transcript Request Form (PDF 109.09 KB)
- Organisation/Business Transcript Request Form (PDF 133.29 KB)
If you are unsure about the matter you wish to request or have any queries about the services that we provide then please don't hesitate to contact us.
Victorian Government Reporting Service
436 Lonsdale Street, Melbourne 3000
Phone: (03) 9603 9134
Office hours: 8.45 am - 5.00 pm Monday to Friday (except public holidays).
What does a transcript cost?See the answer
- Where transcript has previously been produced and is provided by email the cost is $1.30 per page or part thereof. (Hard copies can be provided for an additional fee of 20 cents per page)
- Where new transcript is required to be produced and is provided by email the cost is $16.31 per page or part thereof. (Hard copies can be provided for an additional fee of 20 cents per page)
As a guide only, one hour of hearing is an average of 21 pages of transcript, this could cost approximately $350 to produce when it has not been previously produced. Depending on the amount of discussion, evidence, level of complexity and the type of hearing, this will change.
A full trial day can often be 6 hours long or more, this could cost approximately $2,100 to produce.
Can a transcript fee be waived?See the answer
Transcript fees are prescribed by law under the Evidence (Transcript Fees) Regulations 2007. These regulations do not provide for the waiving of fees by the VGRS or court staff. Only a Judge can direct the VGRS to produce transcripts to the court and the parties free of charge.
However, if a transcript has already been prepared and is not restricted it can be read at the VGRS office reading room. Please note that personal identification to receive access to transcripts and bookings are essential.
Why are some transcripts not available?See the answer
Transcripts may not be available in the following situations:
- Restriction - a transcript may only be available to the parties involved.
- Sentences - are only available to parties to the matter and their legal representatives. Others wishing to access a transcript must obtain permission from the Judge.
- Appeal - a transcript is restricted and can only be accessed with the permission of the Court of Appeal.
Can I access an audio recording of a criminal proceeding?See the answer
Recordings are only provided with the permission of the presiding Judge. Your request should be made to the Judge's associate. Parties considering lodging a Notice of Appeal at the Court of Appeal, who require an audio recording of a plea, sentence or charge in accordance with the Supreme Court of Victoria's Practice Direction 2 of 2011, should complete the COA Audio Recording Request Form and email or fax it to the VGRS.
COA Audio Recording Request Form March 2016 (DOC 131.5 KB)
COA Audio Recording Request Form March 2016 (PDF 99.26 KB)
This page was last updated: Monday 9 May 2016 - 10:54am